Tight tracking across all your operations and maintenance

Tight tracking across all your operations and maintenance

Alentis ensures critical information never gets buried in maintenance reports, and tracks every job done and spare used across your portfolio.

Alentis ensures critical information never gets buried in maintenance reports, and tracks every job done and spare used across your portfolio.

WHY IT MATTERS

Not tracking O&M leads to outage and financial risk

Lose track of work and inventory

Preventative and corrective works get logged in multiple places, from contractor reports, to spreadsheets and email threads, scattered by site and by provider.

1d/week

↳

Time knowledge workers lose each week searching for and gathering scattered information. ~McKinsey Global Institute, 2012

Missed outages and faults

Critical details get missed – a fault, an inspection, a part swapped out or repaired – logs and reports sit unread in a 40-page PDF and emails until something fails.

$5,720/MW

↳

Lost revenue due to equipment issues in 2024.
~World Commerce & Contracting, 2025

Breached obligations and SLAs

Financial risks from breached obligations

Without one place to track it all, contractual obligations slip, risks go unnoticed, and asset managers lose hours chasing work that may have been completely missed.

Without one place to track operations, contractual obligations slip, risks go unnoticed, hours are lost chasing updates.

15% revenue

↳

Average annual revenue lost to poor contract management. ~World Commerce & Contracting, 2025

The costs of not tracking work and inventory

4 weeks

↳

Downtime when the critical spare isn't tracked, stocked or findable.

4 weeks

↳

Downtime when the critical spare isn't tracked, stocked or findable.

18d/yr

↳

Generation quietly lost at a ‘healthy-looking’ 95% availability rate.

18d/yr

↳

Generation quietly lost at a ‘healthy-looking’ 95% availability rate.

65-75%

↳

Technician time lost to travel, admin and hunting for parts and info.

65-75%

↳

Technician time lost to travel, admin and hunting for parts and info.

5x

↳

Production losses multiply when faults go unspotted for days, not hours.

5x

↳

Production losses multiply when faults go unspotted for days, not hours.

One view for every site, job, and spare

One view for every site, job, and spare

Maintain a view of all operations and maintenance, so nothing gets buried and nothing gets missed. Alentis reads reports as they come in and turns them into tracked, actionable work.

From unstructured documents to answers you can rely on – ask a question, get an answer in seconds, with exact sources highlighted in the original document.

All your operations and inventory in one place

Parts, invoices, O&M responses, all connected to the work itself. Inventory updates, images and records attach directly to each preventative and corrective task, so the full history is there when you need it.

Plan and track preventative maintenance

Build a PM schedule by uploading an existing one, filling in a template, or starting from scratch in the platform. Match works against it as they’re delivered, maintaining a clear view across every asset to prevent outages, lost revenue and broken contract obligations.

Turn messy reports into structured data

Alentis extracts the critical details from long, inconsistent maintenance reports and schedules automatically. No manual data entry, no hunting through PDFs to find what was actually done.

CLIENTS USING ALENTIS TO TRACK WORK MANAGEMENT & INVENTORY

CLIENTS USING ALENTIS TO TRACK WORK MANAGEMENT & INVENTORY

"Alentis is the perfect tool for us to track all our works, contractors, and outstanding to do lists – and place it together in context"

"Alentis is the perfect tool for us to track all our works, contractors, and outstanding to do lists – and place it together in context"

Lorraine Haskell
Head of Asset Management

Lorraine Haskell
Head of Asset Management

“We now have AI embedded across our spares processes. Now we know everything that’s happening and can hold our O&M providers to account”

“We now have AI embedded across our spares processes. Now we know everything that’s happening and can hold our O&M providers to account”

Head of Asset Management
Leading European Renewables Player

Head of Asset Management
Leading European Renewables Player

How our clients use Alentis

Alentis and Edinburgh Community Solar Co-OperativeLondon partnership lockup

CASE STUDY

Simplifying Asset Management at Edinburgh Solar Coop

Read more →

CASE STUDY

Automating the Billing Cycle at Energise South Downs

Read more →

CASE STUDY

Building a single source of truth at Repowering London

Read more →

Alentis and Repowering London partnership lockup

CASE STUDY

Simplifying Asset Management at Edinburgh Solar Coop

Read more →

CASE STUDY

Automating the Billing Cycle at Energise South Downs

Read more →

CASE STUDY

Building a single source of truth at Repowering London

Read more →

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Your questions answered

Your questions answered

Does Alentis replace our CMMS?

>

It can, or it can sit alongside one. Alentis handles work orders, PM schedules, corrective works and spares in a single system, with the underlying documents linked to each job. Teams already running a CMMS usually keep it for field execution and use Alentis for portfolio-level tracking and evidence.

How does Alentis track preventative and corrective maintenance?

>

PM schedules are planned per site and tracked against what's actually been done, so overdue and completed work is visible at a glance across the portfolio. Corrective jobs are created automatically from uploaded reports, with the source document, photos and parts used linked to each work item.

Can we hold our O&M provider accountable to their contract?

>

Yes. Alentis matches completed work against the maintenance schedule and contractual obligations, so non-compliant or missed work is flagged rather than discovered at year end. Exclusion calculations are handled in the same place. One client cut time spent manually tracking non-compliant work by half.

How does Alentis handle spare parts across multiple sites?

>

Every spare used is logged against the job where its use was recorded, so utilisation is tracked across your whole inventory rather than site by site. Threshold alerts fire when stock drops below the level you set, and Alentis surfaces equivalent parts and current listings when it's time to reorder.

What happens to information in O&M reports and site visit paperwork?

>

Alentis automatically scans and processes O&M reports and site visit paperwork into structured data for you. Alentis reads maintenance reports, inspection notes and delivery notes, then extracts the site, task, completion date, parts used, and creates a searchable record for you. Duplicate and recurrent evidence is flagged, which is how teams catch the same photo being submitted twice.

Can field engineers use Alentis on site?

>

Yes. We’re building Alentis Ops for field use, with voice input and an offline model for sites with no signal. An engineer closes the job on their phone, and when the device reconnects the work order closes, inventory updates, evidence is logged and the asset manager is notified without anyone chasing.

Does Alentis replace our CMMS?

>

It can, or it can sit alongside one. Alentis handles work orders, PM schedules, corrective works and spares in a single system, with the underlying documents linked to each job. Teams already running a CMMS usually keep it for field execution and use Alentis for portfolio-level tracking and evidence.

How does Alentis track preventative and corrective maintenance?

>

PM schedules are planned per site and tracked against what's actually been done, so overdue and completed work is visible at a glance across the portfolio. Corrective jobs are created automatically from uploaded reports, with the source document, photos and parts used linked to each work item.

Can we hold our O&M provider accountable to their contract?

>

Yes. Alentis matches completed work against the maintenance schedule and contractual obligations, so non-compliant or missed work is flagged rather than discovered at year end. Exclusion calculations are handled in the same place. One client cut time spent manually tracking non-compliant work by half.

How does Alentis handle spare parts across multiple sites?

>

Every spare used is logged against the job where its use was recorded, so utilisation is tracked across your whole inventory rather than site by site. Threshold alerts fire when stock drops below the level you set, and Alentis surfaces equivalent parts and current listings when it's time to reorder.

What happens to information in O&M reports and site visit paperwork?

>

Alentis automatically scans and processes O&M reports and site visit paperwork into structured data for you. Alentis reads maintenance reports, inspection notes and delivery notes, then extracts the site, task, completion date, parts used, and creates a searchable record for you. Duplicate and recurrent evidence is flagged, which is how teams catch the same photo being submitted twice.

Can field engineers use Alentis on site?

>

Yes. We’re building Alentis Ops for field use, with voice input and an offline model for sites with no signal. An engineer closes the job on their phone, and when the device reconnects the work order closes, inventory updates, evidence is logged and the asset manager is notified without anyone chasing.

Other workflows we support

Other workflows we support

Contracts & Intelligence

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Custom Automation Builder

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Generation & Finance

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